Schoolhouse Apartments
New Canaan · Since 1993
Next meeting

Schoolhouse Monthly Board Meeting

Tuesday, September 1, 2026 · 3:00 to 4:00 pm
Community Room, 156 South Avenue, and on Google Meet · America/New_York
 
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What the Board asked for

From the pre meeting form
Sent to every member seven days out. What follows is what came back.
25 August
Sent
7 of 9
Answered
4 min
Median time to fill in
3
Carried from August
Fundraising, and when the giving page goes liveItem 2 on the agenda
5
The elevatorItem 1, alongside the standing repairs report
4
The autumn open houseItem 3
3
Cover at the desk when one person is outNot on the agenda this month
2

Agenda

1 The buildingOne decisionExecutive Director 12 min
Raised by 4 · plus the standing report
  • Seven repairs open, two urgent. Both waiting on parts.
  • Closing in 3.1 days, down from 5.4 in February.
  • Four recertifications due inside sixty days. Six leases renew inside ninety. None late.
  • Elevator inspection booked for Tuesday 8 September. No service contract quotes yet.
For the Board Get service contract quotes now, or wait for the inspection report and take it in October?
7
Repairs open
3.1
Days to close
4
Recerts, 60 days
6
Renewals, 90 days
2 FundraisingTwo decisionsChair and Treasurer 18 min
Raised by 5 · the most asked for topic
  • Giving page is built. Not live.
  • In lieu of flowers wording is not yet with the funeral homes.
  • No family email addresses collected at intake or recertification.
  • November letter has no signer.
For the Board Does the giving page go live before the October Bell? And who signs the November letter?
3
Ways to give
40
Family households
0
On a family list
3 Events and communityDiscussionCoordinator 15 min
Raised by 3 · the open house question
  • Thirty three of forty reached this month. Twelve signed up for something.
  • Cards moved to the community room 4 August. Twelve chairs, all taken.
  • Walking group Tuesday and Friday at 9:00. Clinic 16 September. Movie 20 September.
  • Three residents not spoken to in sixty days.
For the Board Is the autumn open house a community afternoon, or do we invite families and the town?
33 of 40
Reached
12
Signed up
5
Want paper
3
Quiet 60 days
4 Decisions to carry, and the dateCloseChair 10 min
Three decisions carried from August
  • August minutes to approve.
  • Two letters received since. Neither needs a vote.
  • Read back every decision with a name and a date.
  • Next meeting Tuesday, October 6, 2026, 3:00 to 4:00 pm. Same room, same link.
Fifty five minutes if every line runs long.

Where the building is right now

7
Repairs open
Two of them marked urgent.
3.1
Days to close, average
Across everything closed in the last six months.
33
Residents reached
This month, by email, phone or by hand, out of 40 on file.
3
Not spoken to in 60 days
Nobody has logged a conversation with them since June.

What repairs cost this month

August
Parts and materials only, not wages.
13
Repairs closed
$1,880
Parts and materials
34
Maintenance hours
Apr
May
Jun
Jul
Aug

Coming up, and worth a decision

Recertifications due within 60 daysThe subsidy depends on these landing on time.
4
Leases renewing within 90 daysRenewal letters go out six weeks ahead.
6
Annual walkthroughs still to doEach one needs a prep sheet sent two weeks before.
9
Residents behind on their own portionBoth already spoken to by the office.
2

The community side

12
Signed up for something
Cards, the walking group, the movie afternoon.
5
Asked for paper instead
They get The Bell under the door or read to them by phone.
40
Residents on file
Every one with a record, a preferred channel, and a history.
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